Student Evaluator Has Saved Our Teachers:

20 Years
7 Months
7 Days
13 Hours
28 Minutes
?

Through extensive time trial testing we have found that teachers save an average of 17 minutes per report when using the Student Evaluator evaluation tool.

This counter increases by 17 minutes for each report that is written by our teachers and has been running since Student Evaluator was started in 2012. What will you do with the time you save?

Help Centre

Welcome to our help centre

Click on any of the below sections for help.

Passwords & Emails

How do I verify my email address?

After you sign up an email will be sent to the address you provided during the signup process to verify that it was entered correctly. Depending on your email client and service it may take up to 15 minutes for this email to arrive.

If you don’t see it in your inbox, please check your junk or spam folder.

How do I reset my password?

Click here to reset your password. Depending on your email client and service it may take up to 15 minutes for this email to arrive.

If you don’t see it in your inbox, please check your junk or spam folder.

I didn't receive an email, what should I do?

If you don’t see the email in your inbox, please check your junk or spam folder.

If after 15 minutes you still haven’t received it, please Contact Us.

How do I change my email address?

  1. Click on “My Profile” from the menu
  2. Click on the “Manage E-Mail Address” tab
  3. Add your new email
  • If you want to make the new email addres your primary email address, click “Make Primary”
  • If you would like to remove an email address (once you have created a new one and marked it as “Primary”), click “Remove”.

Should I use my board or school email address?

School board mail servers use some very strict spam and email filters. This may cause some of our emails to be blocked, flagged as spam or quarantined erroneously causing you unnecessary grief.

We recommend using a personal email address when signing up for our service.


Getting Started – Grades 1-8

Step 1 - Create a Class

  1. Click on “Classroom” from the main menu
  2. Enter the name of your class room, e.g. Grade 1 Progress Report
  3. Select the grade of your class
  4. Select the scoring key you would like to use
    • NSGE – Needs Improvement, Satisfactory, Good & Excellent
    • DCBA – Conventional grade lettering
    • 1234 – Numeric scoring from 1 (lowest) to 4 (highest)
  5. Select whether you would like to report in the past tense. This will provide comments in the past tense, the default is present tense
  6. If you already have students created (from a previous report card) then you can add them to this class at this point if you want to.
  7. Click “Submit”

Full Access Feature – Choose the questions for the report

Choose the Learning Skills questions you would like to use for this report and, optionally, the Character Education strengths and needs that you would like to include.

Click “Save”

Video


Step 2 - Create a Student

  1. Click on “Students” from the main menu
  2. Click the gearwheel beside “Students” and select the classroom that you would like to create the student in
  3. Enter the students first and last name.
  4. Enter the student’s preferred name, this is the name that will be inserted into the report. e.g. Christopher > Chris
  5. Choose the pronoun you would like to use. We have added 5 gender neutral pronouns into the new version to be used in place of he and she.

Video


Step 3 - Create a Report

  1. Click on the “+ New Report” button located beside the students name on either the Students or Classroom pages
    • If you have selected the wrong student, you can change this from the dropdown on the next page
  2. Chose whether you would like an expanded or condensed report. The condensed report creates a paragraph of text whereas the expanded report breaks the comments out by skill
  3. Enter your “score” for each one of the questions
  4. If you would like to skip a question for a student, leave the scoring key defaulted to “skip”
  5. Enter your opening and closing comments as you would like to see them in the report
  6. Click “Generate”. Note: You cannot go back and edit the evaluation after clicking “Generate”

Regenerating the report

On the next page you’ll have the option to click the “Regenerate” button that will reselect new phrases from our database to construct your comment. You can click this button as many times as you wish until you are happy with the outcome.

Once you are, click “Save and Continue”

Video


What does NSGE stand for?

  • Needs Improvement
  • Satisfactory
  • Good
  • Excellent

How many questions should I select for the report?

We recommend choosing 12-14 questions per report in order to stay within the character length restrictions of report card programs.

Getting Started – Kindergarten

Step 1 - Create a Class

  1. Click on “Classroom” from the main menu
  2. Enter the name of your class room, e.g. Kindergarten Progress Report
  3. Select the grade of your class
  4. If you already have students created (from a previous report card) then you can add them to this class at this point if you want to.
  5. Click “Submit”

Full Access Feature – Choose the questions for the report

Choose the overall expectations from each of the four frames that you would like to focus on for this report.

Click “Save”

Step 2 - Create a Student

  1. Click on “Students” from the main menu
  2. Click the gearwheel beside “Students” and select the classroom that you would like to create the student in
  3. Enter the students first and last name.
  4. Enter the student’s preferred name, this is the name that will be inserted into the report. e.g. Christopher > Chris
  5. Choose the pronoun you would like to use. We have added 5 gender neutral pronouns into the new version to be used in place of he and she.

Video


Step 3 - Create a Report

  1. Click on the “+ New Report” button located beside the students name on either the Students or Classroom pages
    • If you have selected the wrong student, you can change this from the dropdown on the next page
  2. Chose whether you would like an expanded or condensed report. The condensed report creates a paragraph of text whereas the expanded report breaks the comments out by skill or frame
  3. Enter your “score” for each one of the questions
    • Kindergarten: It’s not a “score” like typical reporting rather a focus on key, growth or next steps in learning (KGN) for that specific overall expectation
  4. If you would like to skip a question for a student, leave the scoring key defaulted to “skip”
  5. Enter your opening and closing comments if you would like to see them in the report
  6. Click “Generate”. Note: You cannot go back and edit the evaluation after clicking “Generate”

Regenerating the report

On the next page you’ll have the option to click the “Regenerate” button that will reselect new phrases from our database to construct your comment. You can press this button as many times as you wish until you are happy with the outcome.

Once you are, click “Save and Continue”

Video


What does Strength & Need mean and KGN stand for?

The below categories are used to help focus the report for each one of the overall expectations.
The kindergarten evaluation is broken up into two parts.

  1. Evaluation
  2. Focus

Deciding whether or not the student has demonstrated a strength or need for each one of the overall expectations is the evaluation component of the report.

The focus of the overall expectation is derived from whether you wish to include one, two or three category focusses; Key, Growth or a Next Steps in Learning. You may include all three or remove the category that you don’t want to include in the report.

  • K – Key in Learning
  • G – Growth in Learning
  • N – Next Steps in Learning

Should I report on all 4 frames at the same time?

We recommend taking a few minutes before you begin reporting for your kindergarten class to really give some thought into which overall expectations you want to focus on for each frame for that report.

Then report on all 4 frames at once.

  • Most teachers have found that selecting 3-5 overall expectations for each frame builds a very comprehensive report
  • Then decide which learning focus you want to write about for each overall expectations; key, growth or next steps
  • Keep in mind that you can generate the basis for your report very quickly for each student and save each one to come back later to personalize and individualize the report if you wish

Can I report Key, Growth and Next Steps in Learning for each of the overall expectations at the same time?

Yes, you can choose to report on 1, 2 or 3 of the learning categories for each overall expectation.

By default, all three are selected. To exclude a category, simply click the K, G, or N to deselect it.


How To Guides – Classrooms

What are Scoring Keys?

Scoring keys are the way we help you evaluate your student over the term. There are four levels of evaluation, from worst to best for Grades 1-8:

  • NSGE – Needs Improvement, Satisfactory, Good & Excellent
  • DCBA – Conventional grade lettering
  • 1234 – Numeric scoring from 1 (lowest) to 4 (highest)

The Kindergarten scoring key is a little different as it is based on a different reporting standard.

Deciding whether or not the student has demonstrated a strength or need for each one of the overall expectations is the evaluation component of the report.

The focus of the overall expectation is derived from whether you wish to include one, two or three category focusses; Key, Growth or a Next Steps in Learning. You may include all three or remove the category that you don’t want to include in the report.

  • Key in Learning
  • Growth in Learning
  • Next Steps in Learning

How do I change the questions asked in the report?

From the classroom page, click the gearwheel beside the class name and then click “Choose questions asked in report”


How do I change the settings for a classroom?

From the classroom page, click the gearwheel beside the class name and then click “Update Classroom”

How do I change from past to present tense comments?

From the classroom page, click the gearwheel beside the class name and then click “Update Classroom”

Toggle the checkbox on or off for past tense comments.

Note: This will not change comments that have already been written.

How do I delete a classroom?

From the classroom page, click the gearwheel beside the class name and then click “Delete Classroom”

This will NOT delete the Students in the Classroom.

How To Guides – Students

How do I create a student?

The are two ways to add a student to a class:

  1. From the “Students” page, click the gearwheel and select the classroom you would like to create a student in
  2. From the classroom page, click the gearwheel beside the classroom name and then click “Create student in this classroom”

How do I edit a student?

From the Students page, click the edit button on the same row as the student.


How do I delete a student?

From the Students page, click the delete button on the same row as the student.

You can also mass delete all of your students if you wish. This is normally done at the beginning of the school year.

  • From the “Students” page select the student(s) you’d like to delete.
    • Tip: If you select the checkbox at the top of the column it will select them all.
  • Click the “Delete Selected Students” button at the bottom of the page.
  • Confirm the deletion.


How To Guides – Reports

How does the credit system work?

For each year you are allotted 100 credits which will allow you to write 100 reports.

If your class size is larger than 33 students, please contact us and we can arrange for additional credits to be added to your account for the extra students.

Credits have no monetary value and do not carry over into the next subscription year.

How do I edit a report?

  1. Click on the view button next to the student’s name on the Classroom page to view all of that student’s reports
  2. Click the “View Detailed Report” button
  3. Click the “Edit Report” button
  4. Make the changes you would like to make to the report
  5. Click on the “Save and Close Report” button

Video

How do I export a report?

  • From the “Students” page select the student(s) you’d like to export a report for.
    • Tip: If you select the checkbox at the top of the column it will select them all.
  • Click the “Export Report As Text” button at the bottom of the page.
  • The text file will automatically download.


How To Guides – Subscriptions & Payments

How do I upgrade from Lite to Full Access?

  1. Click on “My Profile” from the menu
  2. Click on the “Subscriptions” tab
  3. Click the “Change Your Plan” button
  4. Select full access and confirm, all done!

How do I cancel my subscription?

So you’re retiring, this is how you cancel the automatic renewal.

  1. Click on “My Profile” from the menu
  2. Click on the “Subscriptions” tab
  3. Click the “Cancel Subscription” button

If I cancel will I still get the same price when I resubscribe?

Unfortunately not. We have never increased our prices for our teachers that joined us years ago, as long as they kept their subscriptions active.

If you cancel and then resubscribe you’ll have to pay the current fee.

I shared my account with a colleague and have ran out of credits, can I get more?

Yes, you’ll have to renew your subscription and with the renewal you will receive 100 credits.

We don’t recommend account sharing though as you only have enough credits allotted for the three reports and it can be cumbersome as only one user can be logged in at any one time.

I am out of credits and want to renew early, how?

  1. Click on “My Profile” from the menu
  2. Click on the “Subscriptions” tab
  3. Click the “Renew Early” button

How do I view my payment history?

  1. Click on “My Profile” from the menu
  2. Click on the “Subscriptions” tab
  3. Click the “Payment History” button

How can I change the credit card that I have saved to use for the subscription renewal

  1. Click on “My Profile” from the menu
  2. Click on the “Subscriptions” tab
  3. Click the “Change Card” button

If I cancel, can I get a refund?

Yes, as long as you cancel within 30 days and haven’t used more than 10 credits.

Please see our Terms and Conditions for more information.

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